Accelerated AP Processing
End-to-end accounts payable processing time was reduced by approximately 80%, transforming manual reconciliation workflows into automated validation processes completed in minutes.
Customer Outcomes
Automating Three-Way Matching and Accounts Payable Processing with AI on AWS
Learn how a leading real estate developer partnered with 1CloudHub and AWS to automate purchase order, goods receipt, and invoice reconciliation using AI-powered document intelligence, reducing processing time, improving accuracy, and accelerating vendor payments.
Industry
Real Estate
Solution
AI Automation
Category
Financial Services
Reading Time
~8 min
Industry
Real Estate
Solution
AI Automation
Category
Financial Services
Reading Time
~8 min
Benefits
End-to-end AP processing time
RFP and APV preparation effort
Document sets processed automatically
PO, GRN, and Invoice matching
Overview
The customer is one of the Philippines' leading real estate development organizations, managing a diverse portfolio of residential, commercial, and mixed-use developments.
Operating across multiple business entities and handling a high volume of procurement transactions, the organization works with a large ecosystem of vendors, contractors, brokers, and partners. Managing procurement and payment workflows efficiently while maintaining financial controls had become increasingly critical to supporting business growth and operational excellence.
The Challenge
Accounts payable and procurement teams relied heavily on manual document validation and reconciliation processes. For every payment request, staff were required to manually compare Purchase Orders (POs), Goods Receipt Notes (GRNs), and Supplier Invoices to verify quantities, pricing, and fulfillment status before approving payments. The process was labor-intensive, time-consuming, and vulnerable to human error. Additional challenges included:
Additional challenges
- Manual comparison of PO, GRN, and Invoice documents
- High transaction volumes across multiple vendors and projects
- No automated extraction or validation of procurement documents
- Limited visibility into processing status and bottlenecks
- Manual preparation of Request for Payment (RFP) and Accounts Payable Voucher (APV) forms
- Difficulty identifying mismatches and exceptions quickly
- Lack of a centralized audit trail across document workflows
- Delayed payment cycles impacting vendor experience
The organization required an intelligent automation platform capable of streamlining accounts payable operations while maintaining accuracy, governance, and compliance.
The Solution
1CloudHub partnered with the customer to design and implement an AI-powered three-way matching and disbursement automation platform on AWS.
The solution combines document intelligence, OCR, Generative AI validation, workflow automation, and real-time monitoring to automate the entire reconciliation process from document submission through payment preparation.
The platform enables procurement, materials management, and accounts payable teams to process transactions significantly faster while improving accuracy and transparency.
End-to-end AP processing time
RFP and APV preparation effort
Document sets processed automatically
PO, GRN, and Invoice matching
Outcome
The implementation delivered substantial improvements across procurement and finance operations. By combining document intelligence, Generative AI, and workflow automation on AWS, 1CloudHub helped transform manual accounts payable operations into a scalable, intelligent, and highly efficient finance platform. The solution enables procurement and finance teams to process transactions faster, improve accuracy, strengthen governance, and deliver better operational outcomes at scale.
Faster Payment Documentation
Preparation time for Request for Payment and Accounts Payable Voucher forms was reduced by approximately 70%, eliminating repetitive manual data entry.
Increased Automation
More than 85% of document sets are now processed and validated automatically without human intervention, compared to a fully manual process prior to implementation.
Improved Accuracy and Control
Automated validation and exception detection significantly reduced processing errors while strengthening compliance and auditability.
Enhanced Vendor Experience
Faster reconciliation and payment workflows improved transaction visibility and accelerated payment processing for suppliers and partners.
How It Works
Document Ingestion capabilities
How 1CloudHub built the accounts payable automation platform
Header information
The platform provides a secure centralized channel for document submission and processing. Purchase Orders, Goods Receipt Notes, and Supplier Invoices are uploaded and securely stored within AWS. Using Amazon Textract, the solution automatically extracts: The extracted information is normalized into a unified schema, creating a consistent foundation for downstream validation and matching processes.
Vendor details
The platform provides a secure centralized channel for document submission and processing. Purchase Orders, Goods Receipt Notes, and Supplier Invoices are uploaded and securely stored within AWS. Using Amazon Textract, the solution automatically extracts: The extracted information is normalized into a unified schema, creating a consistent foundation for downstream validation and matching processes.
Invoice references
The platform provides a secure centralized channel for document submission and processing. Purchase Orders, Goods Receipt Notes, and Supplier Invoices are uploaded and securely stored within AWS. Using Amazon Textract, the solution automatically extracts: The extracted information is normalized into a unified schema, creating a consistent foundation for downstream validation and matching processes.
Line-item data
The platform provides a secure centralized channel for document submission and processing. Purchase Orders, Goods Receipt Notes, and Supplier Invoices are uploaded and securely stored within AWS. Using Amazon Textract, the solution automatically extracts: The extracted information is normalized into a unified schema, creating a consistent foundation for downstream validation and matching processes.
Quantities
The platform provides a secure centralized channel for document submission and processing. Purchase Orders, Goods Receipt Notes, and Supplier Invoices are uploaded and securely stored within AWS. Using Amazon Textract, the solution automatically extracts: The extracted information is normalized into a unified schema, creating a consistent foundation for downstream validation and matching processes.
Pricing information
The platform provides a secure centralized channel for document submission and processing. Purchase Orders, Goods Receipt Notes, and Supplier Invoices are uploaded and securely stored within AWS. Using Amazon Textract, the solution automatically extracts: The extracted information is normalized into a unified schema, creating a consistent foundation for downstream validation and matching processes.
Tax details
The platform provides a secure centralized channel for document submission and processing. Purchase Orders, Goods Receipt Notes, and Supplier Invoices are uploaded and securely stored within AWS. Using Amazon Textract, the solution automatically extracts: The extracted information is normalized into a unified schema, creating a consistent foundation for downstream validation and matching processes.
Transaction dates
The platform provides a secure centralized channel for document submission and processing. Purchase Orders, Goods Receipt Notes, and Supplier Invoices are uploaded and securely stored within AWS. Using Amazon Textract, the solution automatically extracts: The extracted information is normalized into a unified schema, creating a consistent foundation for downstream validation and matching processes.
Intelligent Document Ingestion and Extraction
The platform provides a secure centralized channel for document submission and processing.
AI-Powered Three-Way Matching
Once document data is extracted, Amazon Bedrock validates and standardizes information across all documents involved in the transaction.
Advanced Document Intelligence for Real-World Scenarios
Unlike traditional rule-based matching systems, the platform was designed to handle complex procurement workflows commonly encountered in enterprise environments.
AWS Services Used
AWS Services Used
AWS Amplify
Amazon Cognito
Amazon API Gateway
AWS Lambda
Amazon Textract
Amazon Bedrock
Amazon S3
Amazon EventBridge
Amazon SES
Amazon RDS
Amazon CloudWatch
Amazon VPC
Next steps
Looking to modernize finance and procurement operations? Whether you're automating invoice processing, streamlining accounts payable workflows, or improving financial controls, 1CloudHub helps organizations leverage AWS and Generative AI to build intelligent, scalable, and business-focused solutions.
Contact 1CloudHub to explore how AI-powered automation can transform your finance operations.
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